Municpal Calendar


September:

15  Accountant/ Assessors Jointly Submit Community Preservation Surcharge Report This report (CP-1) is a statement of the prior year’s net Community Preservation Surcharge levy, and is used to distribute state matching funds on November 15.

15  Local Reporting Officers Submit Smart Growth School Cost Reimbursement Report to DLS Local Reporting Officers report (a) local smart growth property tax and excise tax revenue for prior fiscal year or (b) municipality’s waiver of reimbursement.

30 Taxpayer Deadline for Submitting Forest Land Certification and Management Plan, M.G.L. Ch. 61 According to M.G.L. Ch. 61, Section 2, this is the deadline to submit to the Assessors the State Forester’s certification and approved management plan in order to have the land valued as classified forest land in the next fiscal year.

30  Municipal and District Treasurer/Collector Submit Compensating Balance Report If compensating balance accounts were maintained during the prior fiscal year, a report and account analysis schedules must be submitted to DOR.

30  Accountant/ Superintendent/ School Committee Jointly Submit End of Year Report to the DESE Schedule 1 — determines compliance with prior year Net School Spending requirement. Schedule 19 — determines compliance with current year Net School Spending requirement.

30  Accountant Submit Snow and Ice Report This report is a statement of snow and ice expenditures and financing sources.

30  Treasurer Year-End Cash for the Previous Fiscal Year (due upon submission of a balance sheet for free cash/excess and deficiency certification) A reconciliation is the process of comparing the Treasurer’s accounts to the Accountant’s/ Auditor’s or Schools Business Manager’s ledger balance to determine if they are consistent, and for the officials to make any necessary corrections. When the reconciliation is complete, the Accountant/Auditor/School Business Manager should indicate agreement with the Treasurer’s balances. Reconciliations are required annually, but communities and school districts should reconcile monthly for their own purposes.

The year-end report as of June 30 must be completed and returned to DOR. Municipalities and school districts should also use monthly reports to monitor cash practices of the Treasurer’s office. If the Accountant/Auditor/School Business Manager and Treasurer are not consistently reconciling cash accounts, or if the reconciliations indicate variances, the Mayor, Selectmen or School Committee should inquire as to the reasons.

30 Treasurer Submit Statement of Indebtedness Massachusetts General Laws Ch. 44, Sec. 28 requires the Director of Accounts to maintain complete and accurate records of indebtedness by cities, towns and districts. This statute also requires Treasurers to furnish any other information requested by the Director in respect to the authorization and issuance of loans. This Statement is the annual report required from Treasurers to accomplish this purpose. Treasurers should reconcile their debt records with the Accountant/Auditor before filing the Statement of Indebtedness to ensure that the Statement and balance sheet are in agreement.

30  State Treasurer Notification of Quarterly Local Aid Payments on or Before September 30 When local aid payments are transmitted to communities, the cover letter indicates what funds will be made available, less quarterly assessments (see Cherry Sheet attachment for details).

Jeff Bennett